| Department: |
Administration
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| Level: |
Non-supervisory
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| Reports To: |
Chief Executive Officer
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| Private Health Information (PHI): |
Position requires access to PHI, including “read only” access to eligibility, claims and authorizations.
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| Job Classification: |
Non-Exempt
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| Job Type: |
Full time - Four-Day 10 hour days, Monday - Thursday |
| Pay Rate: |
$23.82 - $29.19 an hour. Salary is based on qualifications and experience |
| Position Summary: |
The Executive Assistant provides high-level administrative support to senior executives within the organization. This role involves the coordination and management of executive schedules, handling of communication, compilation of and uploading of information to the OPTUM corporate offices. The role also includes some minor mailroom duties and performing a variety of tasks that ensure the efficient operation of the office. Other duties as assigned.
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| Essential Job Functions: |
Calendar Management - Assists the Executive Staff (and Directors as requested) with scheduling and responding to external meeting requests. Arranges internal meetings as requested. As requested, assists with set-up for luncheon/dinner meetings.
Assists with the preparation of presentations (including PowerPoint), collects requested documents, prepares contracts for signature, transfers the foregoing to the applicable receiver via mail or email or system upload. Electronically files as appropriate.
Drafts/types correspondence as requested. This includes letters, mail merges, forms, policies and procedures.
Mailroom Support - On a daily basis, scans paper claims to Calibrated; mails claims checks and mails other ad hoc mail. Sorts incoming mail and distributes to the appropriate department(s).
Communication - Act as the point of contact between executives, internal staff, and external stakeholders. Screen and prioritize communications, including emails, phone calls, and requests.
Project Management - Support special projects as needed, ensuring timely completion and quality results.
Telephone/Messages - Answers the telephone on behalf of the Executive Staff in a courteous and professional manner, accurately takes messages and/or refers the caller to the appropriate staff person.
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| Position Qualifications and Requirements: |
3 - 5 years of experience as an Executive Assistant, Administrative Assistant, or similar role.
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team.
High attention to detail and problem-solving skills.
Discretion and confidentiality.
Must have the ability to network effectively with a wide variety of people and organizations.
Demonstrated professional office demeanor.
Other duties as assigned.
|
| Education/Course(s) /Training: |
Bachelor’s degree in Business Administration, Management, or a related field (or equivalent experience).
|
| Licensure/Certification: |
N/A
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| Location: |
Mira Mesa, San Diego |
| Date Posted: |
December 11, 2024 |
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To apply for this position, click here to complete the employment application and submit it to jobs@scpmcs.org |
